Tool monitoring
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The importance of an accurate tool inventory

Written by
Sebastien De Grauwe

Managing tools is one of the many important tasks for en building and installation companies. And certainly, when you're working on several sites at the same time, your customers expect you to have all the equipment they need to get the job done quickly and professionally. That's why it's essential to always know where your tools and equipment are. In this article, you'll find out why an accurate inventory of your equipment is so important to your business.

Professional tools represent a major investment. En at the same time, this investment is a significant guarantee of the quality and speed of your work. - That's why, by keeping track of your tools and their maintenance, your equipment stays in good working order and is always operational when your team needs it.- This has a positive impact on the quality of your work, and also on the time taken to complete it. This is why many companies invest a great deal of time and money in the inventory of their tools.

How is the tool inventory still too often carried out inefficiently?

Despite the arrival of technology, many companies en rely on Excel programs or even the old handwritten method to track and manage their equipment. This way of proceeding quickly becomes a real constraint for companies with large tooling inventories.

Using an outdated management system quickly becomes ineffective, and ultimately a waste of time and money. In the worst cases, this mismanagement can lead to errors construction with all the risks that this entails.

That's why it's essential to invest in a tool management system that's safe, efficient and, above all, 100% reliable.

Why is an accurate tooling inventory so important?

Here are a few arguments in favor of an accurate and efficient inventory.

1. Loss and theft prevention

The en construction and installation companies have a large number of different items of equipment, and certainly when they are used to working on several sites. It's not uncommon to find a lot of tools misplaced on construction sites. Your employees don't really know where they put them, another contractor has inadvertently put them away, or thievesen have got hold of them.

Professional tools require a considerable investment. The cost of lost or stolen equipment can quickly mount up. And when you've got several projects en underway, with deadlines to meet, many companies find themselves obliged to quickly acquire new devices to replace those lost or mislaid.

A 'tool tracking' system helps you to considerably reduce the loss or theft of your tools. This system enables you to see who last used the device/tool, how it was handled, where it is now, and which device/tool has yet to return to the store. En In addition, every employee is aware of their role, and this way of working increases their responsibility for the proper management of devices/tools. As a result, they pay more attention to the equipment they use.


Would you en like to know more about the HeronTrack tool tracking system?

Read the article "How does tool tracking work?"

2. Maintenance, repair and replacement management

Having a faulty device or tool always comes at a bad time. Your work is stopped and your deadline is en jeopardized. This is a situation you want to avoid at all costs. That's why it's so important to keep track of your equipment and maintain it in good time. Regular maintenance will extend the life of your equipment and avoid unnecessary costs.

Nevertheless, after a certain time, it is normal to replace a device / tool but the question is exactly when it is opportune to carry out maintenance or when it is necessary to replace it?

With tool tracking, it's easy to know when your machine needs servicing, or when it needs replacing. En This system records the number of hours of use for each machine. En With an alarm set to a predefined number of hours of use, you know exactly when the machine needs servicing. It goes without saying that a well-maintained device has a longer life.

3. The warranty of each device

When you purchase any new equipment, you will receive a warranty from the manufacturer. This warranty specifies the period during which the device must be inspected, serviced or replaced, free of charge.

Without an accurate system to record the duration of each device's warranty, it is highly likely that the warranty expiry date will go unnoticed, with the certain risk of additional maintenance costs because the warranty has expired.

4. Greater efficiency and productivity

En As an entrepreneur, it's important to you that your employees are efficient and productive. This is only possible if all internal steps are respected. When your employees have to search too long for the right tool, or manually enter the input and output of a tool, it goes without saying that they lose precious time.

Thanks to an intelligent application en tool management, your employees can even reserve the equipment or tool they need in advance, and see en at the same time whether it's available or not. So they're up and running quickly, because en they have the right equipment.

Getting started with tool tracking?

The tool tracking system makes tool inventory considerably easier, because it's easy and inexpensive to use. Thanks to HeronTrack, you can remotely manage all your on-site equipment, boost productivity and reduce your operating costs.

Would you like to try tool tracking for free?

Contact us for a demo.